Purpose - The purpose of this paper is to present an e-learning content adaptation toolkit - ELCAT - that helps to achieve the objectives of the KTP project No. 3509. Design/methodology/approach - The chosen methodology is absolutely practical. The tool was put into motion and results were observed as university and the collaborating company members started using it and getting results out of it. Findings - The methodology and the practical approach developed in the research facilitate e-learning practices and the developed software enables the utilisation of legacy e-learning material on the internet and world wide web. It also helps to break the resistance to change and the fears stemming from new technologies when a useful tool taught with the idea of what users really need is given to users. Research limitations/implications - As usual in all case studies, the results of this research are limited by the methodology, since results have to be reviewed carefully before applying them to other tools or universities. Practical implications - It is absolutely fundamental to take users' needs into account and implementation of technology tools should be properly planned across time. Originality/value - The paper presents an easy-to-use tool that allows university community members to carry out e-administration processes in a very simple and easy manner.